09/10/2020 Special Meeting
FRIEND CITY COUNCIL
MINUTES-SPECIAL MEETING
SEPTEMBER 10, 2020, 6:00 p.m.
Mayor Knoke called the special meeting of the City Council to order at the City Hall. Advanced notice of the meeting was given by publication in The Sentinel, the appointed method for giving advanced notice. All proceedings shown were taken while the meeting was open to the attendance of the public.
Mayor Judith Knoke presided, and City Clerk Kim Goossen recorded the proceedings. The following Councilmembers were present: Phyllis Ryan, Harlan Schrock, Stan Krause, and Shane Stutzman. A quorum being present, and the meeting duly convened, the following proceedings were had and done.
As required by the Nebraska Open Meetings Act, Mayor Knoke announced that a copy of the Nebraska Open Meetings Act has been posted on the south door of the City Hall meeting room for all in attendance to review.
Mayor Knoke announced that public comments would be received at this time. Mayor wanted to apologize for misinformation she had provided at the September 1st meeting regarding the unlicensed vehicle parked in front of her house which she thought was licensed. She has since received the title and will be licensing the pickup in the upcoming weeks. No other comments were offered.
Kelly Paulsen, Friend Rescue captain, announced to the Council she signed the purchase agreement for the new ambulance. It will be approximately $235,000 on a lease/purchase agreement of $12,000 per year for seven years. Friend Rescue has roughly $100,000 to put towards that amount but will be seeking donations through fundraisers. There will be a Burger/Brat Feed held Sunday, September 20, 2020 and the Annual Friend Rescue Breakfast the first Saturday of December as well as other verbal donations.
Motion was made by Schrock, seconded by Ryan, to approve claim to Vyhnalek Insurance for the Fire/Rescue Group Life Insurance policy. On roll call voting aye, Stutzman, Ryan, and Schrock. Krause-abstain. Nays none. Motion carried.
Discussion was had on the quote from tmsTimekeeping. Billy Baugh presented information to Council for a less expensive option through Crown Security. Motion was made by Krause, seconded by Schrock to retract previous commitment with TMS and research more information on Crown Security. On roll call voting aye, Stutzman, Ryan, Schrock, Krause. Nays none. Motion carried.
Mayor Knoke read proposed Resolution #20-09.
RESOLUTION NO. 20-09
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF FRIEND, NEBRASKA, APPROVING THE APPLICATION FOR LAND AND WATER CONSERVATION GRANT FOR THE PURPOSE OF AN OUTDOOR RECREATION.
WHEREAS, the City of Friend, Nebraska proposes to apply for federal assistance from the Land and Water Conservation Fund program for the purpose of a new swimming pool;
WHEREAS, the Mayor is authorized to sign documents to obtain financial assistance, including a Project Agreement with the State of Nebraska and the National Park Service;
WHEREAS, the City of Friend, Nebraska will, within thirty (30) days following federal approval, obtain the necessary consultant or appraisal service for this project as directed and as required by Nebraska Game and Parks Commission staff;
WHEREAS, the City of Friend, Nebraska has budgeted or currently has available it’s 50 percent match of the proposed total project funds and will allocate these funds toward this project upon project approval by the Nebraska Game and Parks Commission;
WHEREAS, the City of Friend, Nebraska has the financial capability to operate and maintain the completed project and park property in a safe, attractive and sanitary manner;
WHEREAS, the City of Friend, Nebraska will not discriminate against any person on the basis of race, color, age, religion, disability, sex or national origin in the use of any property or facility acquired or developed pursuant to the project proposal, and shall comply with the terms and intent of Title VI of the Civil Rights Act of 1964, P.L. 88-354 (1964), and any of the regulations promulgated pursuant to such Act by the Secretary of the Interior and contained in 43 CFR 17;
WHEREAS, No property acquired and/or developed under this project shall, without the approval of the Nebraska Game and Parks Commission and the Secretary of the Interior, be converted to other than public outdoor recreation use. And, such approval may be granted only if it is in accord with the then existing Statewide Comprehensive Outdoor Recreation Plan (SCORP), and only upon such conditions as deemed necessary to assure the substitution of other outdoor recreation properties of at least equal fair market value and of reasonable equivalent usefulness and location;
WHEREAS, the City of Friend, Nebraska will replace the land in the event of a conversion in use in accordance with Section 6(f)(3) of the Land and Water Conservation Fund Act of 1965, as amended;
WHEREAS, the City of Friend, Nebraska agrees to comply with all State and Federal requirements and standards where they can be applied in making the facilities developed under this project, and all future projects, accessible to and usable by the disabled;
Kristen Milton attended the meeting to discuss specifics on the Land and Water Conservation Grant. Milton received a call from SENDD encouraging her not to include any of the pool amenities in the grant application. They would have to be removed from the current contract and put out for bid. However, since Carrothers is putting in foundations and piping for these specific amenities, we would have to put in the same ones and that gets too particular when putting out for bid. Ms. Milton reported that this grant application allows community items to be included such as swing set and turf/swing mats, scoreboards for baseball and t-ball fields, a batting cage, replacing the bigger picnic pavilion in the park, new sand volleyball courts, landscaping around the pool and new parking lot at pool. Due to timing constraints for submitting the grant and SENDD personnel having a full schedule and could not assist, Kristen would be responsible in completing the application on her own. Ms. Milton recommended to Council they hold off on approving the Resolution for this grant.
No further business to come before the City Council, motion was made by Schrock, seconded by Stutzman, to adjourn the meeting. On roll call voting aye, Ryan, Krause, Stutzman, and Schrock. Nays none. Motion carried. Meeting adjourned at 6:31 p.m